The FSPHP 30th Annual Conference: 
Leading the Way in Physician Health

Exhibitor Information

 


OVERVIEW:
The FSPHP Annual Education Conference and Business Meeting attracts over 250 state physician health program administrators, care providers, and allied health professionals dedicated to the purposes of the FSPHP and its member state programs. This is a unique opport
unity to network with professionals dedicated to issues of physician well-being, including the treatment of substance use disorders and mental health problems facing physicians and other licensed health care professionals in the United States, Canada and other parts of the world.   
Click the image above to download the Exhibitor Prospectus and to get complete details on exhibiting.


WHO ATTENDS: 
The program is designed for physicians of all specialties, physician assistants, attorneys, program developers, physical therapists, case managers, nurses, licensed social workers, toxicologists, scientific researchers, and clinical coordinators involved in physician and professional health programs.

LARGE EXHIBIT HALL AND AMPLE TIME WITH ATTENDEES:
FSPHP looks forward to working with you to make this the best opportunity possible for your organization. Please review the exhibitor levels and their benefits and consider the highest possible level for your organization. FSPHP appreciates your sponsorship of this conference toward the mission of FSPHP.  The  conference offers ample exhibitor time with attendees, including a welcome dinner, silent auction, breaks, breakfast, exhibitor introductions and networking opportunities during lunches. The conference will open with lunch offered within the exhibit hall where all meal functions will take place.  Exhibitors may hold raffles by collecting business cards during the conference and then drawing a winner on the last day during a designated time on the agenda.  All education sessions are open to our exhibitors to further their learning with our attendees. FSPHP will once again offer a game to give attendees incentive to visit your exhibits as well as a conference mobile application allowing for interaction with attendees and listing all exhibitors alphabetically.

EXHIBITOR PACKAGE DETAILS:

EXHIBIT SCHEDULE:
Registration & Set-up:               
Wednesday, April 29, 2020 at 4:00pm - 6:00pm
Thursday, April 30, 2020 at 8:00am - 11:00am

Exhibit Hall Opens:         
Thursday, April 30, 2020 at 11:30am

Tear Down:                        
Sunday, May 3, 2020 at 12:00pm

  • Each exhibitor space includes one 6-foot draped table and two chairs.
  • All educational sessions are open to exhibitors to attend for ample networking opportunity.
  • Exhibitors will be responsible for tracking their own shipments to the hotel upon arrival.  

REGISTER AS AN EXHIBITOR:  
Registration may be done online by clicking here, by clicking the link below or by using the Exhibitor and Sponsor Registration Form located on page 6 of the Exhibitor Prospectus.   

REGISTRATION DEADLINE IS MARCH 1ST:
In order to be included in any of the printed conference materials, exhibitors must register no later than March 1, 2020.  Additional exhibitor registrations may be accepted on a space available basis.

PAYMENT:  
Payment is anticipated within 90 days of receiving your registration.  If you would like to make alternative arrangements please email Sandra Savage at [email protected]  All exhibitors must be paid in full no later than 30 days prior to the conference.

CANCELLATION POLICY & DEADLINES:
Cancellations must be sent in writing to [email protected]
Deadline Schedule:

  • Received by March 20, 2020 - Full refund less a $50.00 processing fee.         
  • Received by April 3, 2020 - 50% refund less a $50.00 processing fee              
  • No refunds after April 3, 2020     

SHIPPING:
The group name should be referenced on shipped exhibit materials as “The Federation of State Physician Health Programs” with your company/organization and representative names.  All returns need to be pre-labeled with a scheduled pick up time. Exhibitors are responsible for their own returns.  Complete shipping information will be sent to all confirmed exhibitors closer to the event dates.

CERTIFICATE OF GENERAL LIABILITY COVERAGE: 
In accordance with the FSPHP’s General Liability Coverage Policy, it is required that exhibitors submit a Certificate of Commercial General Liability Coverage, naming Federation of State Physician Health Programs as an additional insured on your organization’s policy, written with a single limit of  $1,000,000 per each occurrence and an aggregate limit of at least $2,000,000.  This is something that your insurance provider can typically provide to you.    Your Certificate of Insurance in naming FSPHP as an additional insured should read:

RE: 2020 FSPHP Annual Education Conference, San Diego, CA; April 30-May 3, 2020
Federation of State Physician Health Programs (FSPHP) is listed as an Additional Insured on the General Liability with regard to the above referenced meeting.

Email your Certificates of Insurance with your registration materials as specified above to Sandra Savage at [email protected].        

OVERNIGHT ACCOMMODATIONS:
The FSPHP has secured a room block at the Manchester Grand Hyatt San Diego at the discounted rate of $259/night plus tax.   This rate is available until April 6, 2020 or until the room block sells out.  A deposit will be required upon making reservations to ensure only the required number or rooms are booked.   Click this link to make your online hotel reservation.