Oklahoma Health Professionals Program Manager

Thu, 04/05/2018
Oklahoma City, OK

Position Title:          Oklahoma Health Professionals Program Manager
Reports To:              OSMA Executive Director

Primary Responsibilities:   The Oklahoma State Medical Association (OSMA) employee is responsible for providing staff support to the Oklahoma Health Professionals Program (OHPP).  The OHPP is a confidential, informational outreach program providing support and referral resources for physicians and allied health care professionals who are experiencing difficulty with substance abuse, behavioral and/or disruptive issues.  OHPP services are provided throughout the state of Oklahoma and are considered confidential.  

Specific Responsibilities:

  • Provides oversight of daily operations of the OHPP including communication with OHPP current and future participants, maintenance of participant contracts, OHPP database, attendance records and other administrative files.
  • Serves as staff liaison to provide appropriate administrative support for the OHPP Director and Associate Directors in relation to their duties and responsibilities for the OHPP.
  • Works with the Directors to communicate with participants regarding recommended treatment programs, maintaining timely communication with treatment facilities, and communication of appropriate facility discharge recommendations.   
  • Develops and maintains participant contracts, appropriate contact information and obtains appropriate confidentiality releases for participants in the OHPP entering necessary information into the database in a timely manner. 
  • Oversees the tracking for individual treatment plan compliance, including compliance with recommended therapy and psychiatric visits, attendance records for tracking weekly Caduceus meetings for program participants and 12-step AA or NA meetings in order to ascertain and ensure compliance.
  • Assists with 360 degree compliance reporting for disruptive physician participants.
  • Oversees random drug screenings, including coordination of testing schedules for urine drug screenings, hair follicle tests, and polygraph tests as needed.
  • Monitors Affinity and Soberlink compliance by OHPP participants daily and notifies Directors and/or participants in a timely manner regarding any non-compliance issues.
  • Maintains inventory of appropriate testing supplies, including Soberlink devices, and orders additional inventory when necessary and forwards related billing information to the appropriate personnel.
  • Works with appropriate outside licensing boards/agencies, associations, insurance companies, hospitals, and clinics in providing information, advocacy letters and/or monthly and/or quarterly progress reports for program participants as approved by the Directors in a timely manner.
  • Monitors various licensing boards and other agencies to determine meetings and hearing schedules regarding participants and attends those meetings as necessary.    
  • Develops and maintains administrative OHPP Compliance Procedures Manual.
  • Maintains a working knowledge of responsibilities of other OHPP staff including appropriate cross-training as necessary.
  • Assists OSMA staff and/or teams with special projects or activities.
  • Handles other duties as required.


  • HS Diploma required; Bachelor’s Degree preferred.
  • Experience in chemical dependency treatment or healthcare environment is required.
  • Ability to organize and plan detailed projects and activities with accuracy and appropriate follow-through.
  • Ability to work independently and manage a number of activities simultaneously.
  • Excellent oral and written communication skills including the ability to work with strong personalities.
  • Strong organizational and computer skills, with specific knowledge in the following software programs:  Windows, Microsoft Word, Excel and Outlook.
  • Experience in working for non-profit association and fundraising desirable.

OSMA offers a competitive salary ($50-$55,000) along with a generous benefits package, including 100% coverage of employee health benefits.

Interested candidates should send a cover letter and resume to hr [at] okmed.org.